01
Scattered status updates
The team has to search through email, messages, and folders to find out whether a document was signed.
Case study
PrognDOCS
Digital signatures and document management
A platform for businesses that need to send documents, collect signatures, track deadlines, and keep completion receipts with a clearer audit trail.
Document dashboardSigning screenStatusSignature receiptDeadlinesEmail
This private system is shown through interface screenshots, workflow details, and fictional data to protect business rules and sensitive information.
Shows
A working document dashboard
Statuses, deadlines, and documents come together in one view, so the team does not have to search through disconnected folders.
Solves
Traceable document delivery
The workflow connects a secure link, signature, receipt, and audit trail without exposing the document publicly.
Why it matters
Less manual tracking
Pending items and approaching deadlines surface early, reducing missed reminders and lost receipts.
Challenge
Manually sent documents create operational risk
Documents sent by email or WhatsApp are hard to trace. Status, deadlines, and receipts quickly become a manual tracking problem.
02
Limited traceability
Without organized activity records, it is harder to verify each step in the document workflow.
03
Lost receipts
Files and confirmations can remain outside the operations dashboard, making future reference difficult.
04
Manual reminders
Deadlines and follow-ups require constant human attention, creating more rework.
Solution
A document workflow with secure links, signatures, and receipts
PrognDOCS organizes secure links, signatures, audit trails, receipts, and deadlines in one document dashboard.
01
Document added
The team uploads the private PDF and sets the recipient, deadline, and details needed for internal tracking.
02
Secure link sent
The recipient opens the document through a controlled link instead of a publicly accessible page.
03
Handwritten signature
A simple signing flow collects the signature, acceptance, and supporting activity records.
04
Receipt and status
The dashboard updates the status, stores the completion receipt, and records useful events for traceability.
Product screens
A dashboard for documents, status, and deadlines
The screens below show the working document dashboard with fictional files and statuses to protect sensitive information.
Document dashboard
Brings document volume, signature status, pending items, and deadlines into one quick operational view.
- Eliminates the need to search for status updates across email, folders, and messages.
- Surfaces pending items that need a reminder or follow-up.
- Provides one view of documents that were sent, signed, or are approaching their deadline.
Document management
Organizes documents with filters, status, and context for internal tracking and review.
- Makes it easier to find a document by status, customer, or workflow stage.
- Reduces reliance on separate spreadsheets for document tracking.
- Shows what was sent, opened, signed, or has expired.
Deadlines and expiration dates
Highlights documents that are due soon or overdue, reducing missed follow-ups and manual tracking.
- Prioritizes reminders based on the operational risk of each deadline.
- Supports reminders and automation tied to document status.
- Keeps the audit trail and completion receipts connected to the workflow.
Features
Private PDFs, secure links, handwritten signatures, and audit trails
The platform covers the full document routine, including delivery, signatures, evidence, receipts, deadlines, dashboard tracking, and automation.
Private PDFs and secure links
Controlled access without making the file public
Private PDFs and secure links keep documents from being openly accessible. A production setup can use private storage, signed URLs, or an equivalent temporary access rule.
01
Private file storage
The document does not need to be public. Access can use signed URLs or an equivalent rule.
02
Limited exposure
The portfolio uses simulated screens. Real names, PDFs, activity records, and receipts are not shown.
03
Traceability
Relevant events stay connected to the document for operational review.
04
Internal control
An administrative dashboard centralizes status and reduces reliance on folders, messages, and spreadsheets.
Handwritten signatures
A straightforward experience to review, accept, and sign
The signing flow needs to be simple for the recipient and structured for the team running the process.
01
Focused signing screen
Recipients can review the document, confirm their information, and sign without learning the internal dashboard.
02
Recorded event
The signature updates the document and provides the basis for a receipt and audit trail.
Audit trail and receipts
Traceability for internal reference and review
The team needs to know what happened after a document was sent, so activity records and receipts remain connected to it.
01
Audit trail
Sending, opening, signing, dates, and status changes remain connected to the document.
02
Completion receipt
A final record gives the team one place to review the completed workflow.
Internal dashboard
Documents tracked by status and deadline
The internal dashboard centralizes status, deadlines, pending items, and actions, so the team does not rely on parallel tracking tools.
01
Visible status
Pending, sent, opened, signed, expired, or completed at a glance.
02
Deadlines and reminders
Deadlines help prioritize follow-up, while email automation reduces manual reminders.
Security
Private documents require access control and a careful public demo
Security appears in access decisions, file storage, traceability, and what the public case study reveals.
01
Private file storage
The document does not need to be public. Access can use signed URLs or an equivalent rule.
02
Limited exposure
The portfolio uses simulated screens. Real names, PDFs, activity records, and receipts are not shown.
03
Traceability
Relevant events stay connected to the document for operational review.
04
Internal control
An administrative dashboard centralizes status and reduces reliance on folders, messages, and spreadsheets.
Tech stack
Technology for documents, secure access, and automation
The stack supports signing screens, an internal dashboard, private storage, email, a database, and deployment.
Tech stack overview
The technology supports the day-to-day product experience, data, integrations, security, logs, and automation.
Next.jsExpressTypeScriptSupabasePostgreSQLPrivate storageResendVercel
01
Document workflow interface
Screens cover setup, delivery, signatures, receipts, status, and pending work.
02
Private files
Private storage, signed URLs, or an equivalent approach keeps documents from being publicly exposed.
03
Events and email
Email automation, deadlines, and activity records keep the workflow traceable.
04
Operations dashboard
The team can track documents without relying on scattered manual controls.
Next step
Ready to improve your document and signature workflow?
If your company still sends documents manually, loses completion receipts, or cannot track signatures securely, message me to discuss a more controlled document workflow.